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Regular and Special Board of Education Meetings

The Board President is responsible for focusing meeting agendas on appropriate content. The Superintendent shall prepare agendas in consultation with the Board President. A portion of the agenda shall be designated as a consent agenda for those items that usually do not require discussion or explanation before Board of Education action. Any Board Member may request the withdrawal of any item under the consent agenda for independent consideration. The Superintendent or his/her designee shall provide the Board with a draft agenda at least 48 hours prior to the distribution of the Board Packets. Board packets, which are to include the agenda, along with appropriate data and background information, shall, except under unusual circumstances, be distributed to each Board Member by the Superintendent or his or her designee at least 48 hours prior to the meeting. Board of Education members may suggest agenda items to the Board President or Superintendent. The Board President or Superintendent is obligated to place on the agenda those items submitted by a Board Member, provided the request is made no later than four working days prior to the meeting, and the request is in compliance with this and other Board of Education policies. The initiating Board Member is expected to provide appropriate background information to the rest of the Board at least 48 hours prior to the meeting. Except when exigent circumstances exist, items shall go to committee first. If a suggestion is not approved at committee, it may be brought before the full board at the next regular meeting. Items not placed on the agenda by the Board President may be suggested by any Board Member during revision and adoption of the agenda. The initiating Board Member shall be allowed five minutes to introduce the topic, and make a motion if applicable. During discussion, each Board Member (including the initiating Board Member) shall be allowed three minutes to speak before a vote is taken and/ or discussion of the topic is concluded. Except for requests for clarification, to ask the speaker to increase speaking volume etc, or to call a Point of Order, Board Members shall not interrupt the Board Member who has the floor. A Board Member may choose to defer his or her allotted time to another Board Member, and/ or move to temporarily suspend/ amend the rules. The Chair is responsible for ensuring Robert’s Rules of Order are adhered to.

Committee of the Whole and Individual Committee Meetings

The Superintendent shall prepare agendas in consultation with the Board President and appropriate Committee Chairperson. The Superintendent or his/her designee shall provide the Board with a draft agenda at least 48 hours prior to the distribution of the Board packets. Board packets, which are to include the agenda, along with appropriate data and background information, shall, except under unusual circumstances, be distributed to each Board Member by the Superintendent or his or her designee at least 48 hours prior to the meeting. Board of Education members may suggest agenda items to the appropriate Committee Chairperson or Superintendent. The Committee Chairperson or Superintendent is obligated to place on the agenda those items submitted by a Board Member, provided the request is made no later than four working days prior to the meeting, and the request is in compliance with this and other Board of Education policies. The initiating Board Member is expected to provide appropriate background information to the rest of the Board at least 48 hours prior to the meeting. Items not placed on the agenda by the Committee Chair may be suggested by any Board Member during revision and adoption of the agenda.

Individuals may suggest inclusions for the agenda. Items not specifically on the agenda may still be discussed during the meeting. The initiating Board Member shall be allowed five minutes to introduce the topic. During discussion, the Chair is responsible for ensuring each Committee Member is allowed a fair and equitable opportunity to speak. If a majority of Committee Members agree, an item shall move forward to the full Board on the consent agenda of the next regular Board of Education meeting. The Chair may allow non-Committee Members to participate in the discussion. Except for requests for clarification, to ask the speaker to increase speaking volume etc, or to call a Point of Order, Board Members shall not interrupt the Board Member who has the floor. A Board Member may choose to defer his or her allotted time to another Board Member, and/ or move to temporarily suspend/ amend the rules. The Chair is responsible for ensuring Robert’s Rules of Order are adhered to.

Special Board Committee Meetings

The agenda for Special Board Committees shall be set by members of said committee. Board Members not assigned to the Special Board Committee may participate in the meetings, when recognized by the Chair, as non-voting members.

NO CHANGE PROPOSED FOR THE REMAINDER OF THIS POLICY

Labels: Huntley School District 158

# posted by Cal Skinner : 6:13 AM