Saturday, May 11, 2013
Prairie Grove School Board Agenda for May 14, 2013
REGULAR BOARD MEETING
BOARD OF EDUCATION, C.S.D. 46
May 14, 2013
7:00 P.M.
JUNIOR HIGH SCHOOL LIBRARY
3225 IL ROUTE 176
CRYSTAL LAKE, IL 60014
Agenda
Call to Order
Roll Call
Pledge of Allegiance
*Adoption of Agenda
Communication/Comments from Audience
Any District resident may request time to speak to this Board by notifying Mary Sutfin, Recording Secretary of the Board of Education, prior to 4:00 P.M. on the Monday immediately preceding a regularly scheduled Board meeting or be heard by this Board at this time. The Board asks that comments are held to under 3 minutes and that no personnel names are mentioned and/or individuals by job title.
*Consent Agenda
1. Approval of Minutes of Special Meeting 7:00 P.M. May 6, 2013
2. Approval of Minutes of Special Meeting 7:15 P.M. May 6, 2013
3. Approval of Bills Payable
4. Approval of Treasurer’s Report
Good News
Old Business
1. Development of Adjacent Properties
*2. Motion to Untable Appoint School District Treasurer
*3. Approval to appoint Anna Kasprzyk as School District Treasurer effective July 1, 2013
4. 2013-2014 Master Schedule Implications Review and Discussion
a. Implications to consider
*5. Approval of the 2013-2014 Amended Master Schedule
New Business
1. Freedom of Information Requests (there have been three requests)
2. Superintendent Update
3. Establish Date and Time for IASB In-District Workshop “Starting Right”
*4. Approval of Intergovernmental Agreement for Region IV
*5. Approval of Intergovernmental Agreement with the Village of Prairie Grove
6. Legal Review
a. Review and discuss Board of Education legal representation
*7. Approval of the termination of all business with Ottosen Britz Kelly Cooper Gilbert & DiNolfo,
Ltd effective May 14, 2013.
*8. Appoint Robbins Schwartz as interim counsel to conduct all legal business until such time new legal representation has been decided by the board of education.
9. Communications and Participation Discussion
a. BOE Committees
i. Finance Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
ii. Board Relations Committee (board, PGTA, PGESP)
iii. Curriculum Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
iv. Building and Grounds Committee (board, admin, PGTA, PGESP, parents, non-parent
taxpayers)
v.) Technology Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
*10. Approval of the formation of Board of Education committees identified as the Finance
Committee; Board Relations Committee; Curriculum Committee; Buildings and Grounds
Committee; and Technology Committee
11. Discussion regarding parents at lunch with elementary students
a. Review and discuss practice or policy of no parents allowed in the multi-purpose room during elementary lunch times
b. Review new safety procedures in place
c. Allow office staff time for new safety process ; check-in, check-out
d. Parent access to multi-purpose room only (no bathrooms, Jr. High café, etc)
*12. Approval of family members to attend lunch with their elementary student(s) starting May 17, 2013.
13. Discussion regarding existing policy, procedures and Board Agreements for board activity
a. Discuss avenues for providing information about board meetings ahead of time for the public
b. Discussion to add clarification to agenda descriptions for the public to better understand items
Financial
*1. Approval of Resolution Authorizing Transfer from the Education Fund to the Debt Service Fund
*Personnel
*1. Closed Session for the Consideration of Matters Related to the Appointment, Employment,
Discipline, Performance, or Dismissal of Specific Employees of the Public Body, to Consider
Collective Bargaining Matters between the Public Body and its Employees or their Representatives
*2. Personnel Report
*a. Motion to Approve Certified Personnel Report
*b. Motion to Approve Non-Certified Personnel Report
*c. Possible Actions Arising Out of Closed Session
Board Discussion – Issues, Observations, Questions, Potential Future Agenda Items Directives to Superintendent by Board Majority
1. Direct the superintendent to provide BOE with law firms to interview
2. Direct the superintendent to cease any plans to stop utilizing the mobile classroom in the front parking lot until the newly seated BOE is updated by the superintendent and the Buildings and Grounds Committee can provide a recommendation.
3. Direct the superintendent to include Margaret Ponga and Laura Barker in the 2013 district graduation ceremony by distributing diplomas to graduates.
4. Direct the superintendent to provide BOE with survey examples at the June 11, 2013 Regular Board Meeting.
a. Anonymous Teacher Survey
b. Anonymous Support Staff Survey
c. Parent Survey
d. Non-Parent Taxpayer Survey
5. Direct Superintendent to present BOE with State of the Union Address (District Overview) at the June 11, 2013 Regular Board Meeting
a. Some examples to be included in the overview
i. Employees (Admin, PGTA, PGESP, etc)
1. Job descriptions
2. Salaries
3. Benefits
ii. Comparison of employees’ job descriptions, salaries, benefits
1. Within McHenry County schools and districts
2. Chicagoland area
iii. Attendance records for the entire staff for the 2012/2013 school year.
iv. Brain Gym
1. What data exists to support Brain gym as an ongoing program as compared to recess?
2. What teachers in our school are following Brain Gym?
3. What do our students think of Brain Gym as compared to recess?
4. What data from our school supports continuing Brain Gym in our school?
v. Payments to vendors since 7/1/12
vi. Is there an Open Door Policy – how do employees report incidents, safely?
vii. List of all committees (BOE or otherwise) at the other districts/schools in the county.
*Adjournment
*Designates Roll Call Vote
Please Contact the District Office (815-459-3023) prior to 4:00 P.M. on the Monday immediately preceding a regularly scheduled Board of Education Meeting if special services for attendance purposes are needed.
BOARD OF EDUCATION, C.S.D. 46
May 14, 2013
7:00 P.M.
JUNIOR HIGH SCHOOL LIBRARY
3225 IL ROUTE 176
CRYSTAL LAKE, IL 60014
Agenda
Call to Order
Roll Call
Pledge of Allegiance
*Adoption of Agenda
Communication/Comments from Audience
Any District resident may request time to speak to this Board by notifying Mary Sutfin, Recording Secretary of the Board of Education, prior to 4:00 P.M. on the Monday immediately preceding a regularly scheduled Board meeting or be heard by this Board at this time. The Board asks that comments are held to under 3 minutes and that no personnel names are mentioned and/or individuals by job title.
*Consent Agenda
1. Approval of Minutes of Special Meeting 7:00 P.M. May 6, 2013
2. Approval of Minutes of Special Meeting 7:15 P.M. May 6, 2013
3. Approval of Bills Payable
4. Approval of Treasurer’s Report
Good News
Old Business
1. Development of Adjacent Properties
*2. Motion to Untable Appoint School District Treasurer
*3. Approval to appoint Anna Kasprzyk as School District Treasurer effective July 1, 2013
4. 2013-2014 Master Schedule Implications Review and Discussion
a. Implications to consider
*5. Approval of the 2013-2014 Amended Master Schedule
New Business
1. Freedom of Information Requests (there have been three requests)
2. Superintendent Update
3. Establish Date and Time for IASB In-District Workshop “Starting Right”
*4. Approval of Intergovernmental Agreement for Region IV
*5. Approval of Intergovernmental Agreement with the Village of Prairie Grove
6. Legal Review
a. Review and discuss Board of Education legal representation
*7. Approval of the termination of all business with Ottosen Britz Kelly Cooper Gilbert & DiNolfo,
Ltd effective May 14, 2013.
*8. Appoint Robbins Schwartz as interim counsel to conduct all legal business until such time new legal representation has been decided by the board of education.
9. Communications and Participation Discussion
a. BOE Committees
i. Finance Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
ii. Board Relations Committee (board, PGTA, PGESP)
iii. Curriculum Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
iv. Building and Grounds Committee (board, admin, PGTA, PGESP, parents, non-parent
taxpayers)
v.) Technology Committee (board, admin, PGTA, PGESP, parents, non-parent taxpayers)
*10. Approval of the formation of Board of Education committees identified as the Finance
Committee; Board Relations Committee; Curriculum Committee; Buildings and Grounds
Committee; and Technology Committee
11. Discussion regarding parents at lunch with elementary students
a. Review and discuss practice or policy of no parents allowed in the multi-purpose room during elementary lunch times
b. Review new safety procedures in place
c. Allow office staff time for new safety process ; check-in, check-out
d. Parent access to multi-purpose room only (no bathrooms, Jr. High café, etc)
*12. Approval of family members to attend lunch with their elementary student(s) starting May 17, 2013.
13. Discussion regarding existing policy, procedures and Board Agreements for board activity
a. Discuss avenues for providing information about board meetings ahead of time for the public
b. Discussion to add clarification to agenda descriptions for the public to better understand items
Financial
*1. Approval of Resolution Authorizing Transfer from the Education Fund to the Debt Service Fund
*Personnel
*1. Closed Session for the Consideration of Matters Related to the Appointment, Employment,
Discipline, Performance, or Dismissal of Specific Employees of the Public Body, to Consider
Collective Bargaining Matters between the Public Body and its Employees or their Representatives
*2. Personnel Report
*a. Motion to Approve Certified Personnel Report
*b. Motion to Approve Non-Certified Personnel Report
*c. Possible Actions Arising Out of Closed Session
Board Discussion – Issues, Observations, Questions, Potential Future Agenda Items Directives to Superintendent by Board Majority
1. Direct the superintendent to provide BOE with law firms to interview
2. Direct the superintendent to cease any plans to stop utilizing the mobile classroom in the front parking lot until the newly seated BOE is updated by the superintendent and the Buildings and Grounds Committee can provide a recommendation.
3. Direct the superintendent to include Margaret Ponga and Laura Barker in the 2013 district graduation ceremony by distributing diplomas to graduates.
4. Direct the superintendent to provide BOE with survey examples at the June 11, 2013 Regular Board Meeting.
a. Anonymous Teacher Survey
b. Anonymous Support Staff Survey
c. Parent Survey
d. Non-Parent Taxpayer Survey
5. Direct Superintendent to present BOE with State of the Union Address (District Overview) at the June 11, 2013 Regular Board Meeting
a. Some examples to be included in the overview
i. Employees (Admin, PGTA, PGESP, etc)
1. Job descriptions
2. Salaries
3. Benefits
ii. Comparison of employees’ job descriptions, salaries, benefits
1. Within McHenry County schools and districts
2. Chicagoland area
iii. Attendance records for the entire staff for the 2012/2013 school year.
iv. Brain Gym
1. What data exists to support Brain gym as an ongoing program as compared to recess?
2. What teachers in our school are following Brain Gym?
3. What do our students think of Brain Gym as compared to recess?
4. What data from our school supports continuing Brain Gym in our school?
v. Payments to vendors since 7/1/12
vi. Is there an Open Door Policy – how do employees report incidents, safely?
vii. List of all committees (BOE or otherwise) at the other districts/schools in the county.
*Adjournment
*Designates Roll Call Vote
Please Contact the District Office (815-459-3023) prior to 4:00 P.M. on the Monday immediately preceding a regularly scheduled Board of Education Meeting if special services for attendance purposes are needed.
# posted by Cal Skinner : 1:09 PM
